Data Protection

International Club “Orbis Humboldtianus” updated Data Protection Declaration according to GDPR
Regulation (EU) 2016/679

The new EU General Data Protection Regulation, EU 2016/679 (known as GDPR), took effect on 25 May 2018. The International Club “Orbis Humboldtianus” (ORBIS) of the International Office has updated and adjusted its data protection policy in order to be compliant with GDPR.

We value your privacy and take the protection of your personal data very seriously. Therefore, ORBIS processes and keeps only a very limited amount of personal data and will not share it with any third party for any reason other than the ones we are obliged to according to GDPR. In any other case, your data will only be shared with your prior consent.

ORBIS newsletter
According to article 6 sec. 1 (f) GDPR, we can send e-mails through ORBIS relating to ORBIS programmes of the international students’ support programme to the target group in order to perform our respective duties.

You can unsubscribe from the ORBIS e-mail list on our newsletter page or request your data to be deleted at any time by informing us accordingly by e-mail We will respond to your wish immediately.

Mentoring Programme and Language Exchange Programme
The same applies to our Mentoring Programme “studis4studis” and the Language Exchange Programme “Sprachbörse”, where we only process your data with your consent. You can withdraw your consent by sending an e-mail to or to respectively.

Intercultural Trainings
In the FAMOS Interkulturell programme, we only process data which you have entered yourself when registering for the intercultural trainings and with your consent. This data is only processed for the purpose of organizing and implementing the trainings and will be deleted after a period of one year (i.e. two semesters).

Visa Service
The Visa Service for international students of Humboldt-Universität zu Berlin acts on behalf of and with the consent of those students who want to process the application for or extension of their residence permit through the Visa Service. The documents that are submitted by the student will be transmitted directly and completely to the Berlin Immigration Office (Landesamt für Einwanderung) / Higher Education Services (Keplerstr. 2, 10589 Berlin). We only collect students’ contact data that is necessary in order to process the applications for or extensions of residence permits through the Berlin Immigration Office. With the exception of the data sheet, which is submitted along with the application documents to the Berlin Immigration Office, we do not keep photocopies or create any records.

E-mail and data
E-mail addresses and any other personal data that we collected will generally be deleted after a period of one year (i.e. two semesters). An exception is the data we are obliged to disclose to the university’s finance office and external funding bodies (e.g. DAAD) when settling the accounts for our activities, in which case their respective regulations for financial management apply.

For any concerns, requests or information, please contact us:



Guide for International Students

Guide for International Students