Eras­mus+ Teach­ing

Teaching mobility can be funded if the following requirements are met:

• There is a valid Erasmus contract on teaching mobility between HU and the chosen partner university (click here for the current list of collaborations).
• The planned stay lasts for a minimum of two and a maximum of 14 days. One travel day before and after the stay can also be funded.
• The number of teaching hours is at least eight hours per week (for every further day of your stay beyond that, the minimum number of hours is calculated proportionately).

Provided that the abovementioned requirements are met, your business trip can be funded with a per diem allowance, the amount of which depends on the country of destination. There is also a travel expenses allowance that is based on the distance to be covered. You can find the respective rates here.

Per diem allowance for working days and additional travel days

• Group 1 – Programme countries with a high cost of living (Denmark, Finland, Ireland, Iceland, Liechtenstein, Luxembourg, Norway, Sweden): 180 euros per day
• Group 2 – Programme countries with a medium cost of living (Belgium, France, Greece, Italy, Malta, Netherlands, Austria, Portugal, Spain, Cyprus): 160 euros per day
• Group 3 – Programme countries with a low cost of living (Bulgaria, Estonia, Croatia, Latvia, Lithuania, Poland, Republic of North Macedonia, Romania, Serbia, Slovakia, Slovenia, Czech Republic, Turkey, Hungary): 140 euros per day

Please note: Holidays and public holidays can be combined with your business trip from the point of view of Erasmus, but cannot be funded. Please inform us before beginning your trip if you wish to combine these with a private stay.

Travel expenses allowance for the outbound and inbound travel as well as transfers

The Erasmus+ Distance Calculator determines the linear distance from Berlin to your destination. The allowance is then based on the travel distance:

• 10 – 99 kilometres: 20 euros
• 100 – 499 kilometres: 180 euros (with green travel: 210 euros)
• 500 – 1,999 kilometres: 275 euros (with green travel: 320 euros)
• 2,000 – 2,999 kilometres: 360 euros (with green travel: 410 euros)
• 3,000 – 3,999 kilometres: 530 euros (with green travel: 610 euros)
• 4,000 – 7,999 kilometres: 820 euros
• 8,000 or more kilometres: 1,500 euros

Please note: HU is obligated to notify your tax office of these lump sum contributions. The payments are taxable. We therefore recommend that you keep all the receipts for expenses in connection with your business stay and claim them in the following calendar year as part of the annual wage tax declaration from your tax office.

Applying for teaching mobility funding is possible at short notice. It is important that all the required documents have been received before you begin your business trip. Completed or ongoing teaching visits cannot be funded.

Preparation

• Before you apply for the Erasmus funding, please discuss the financial feasibility of your project and the related organisational steps with the Erasmus team.
• Please also clarify in advance the approval of the teaching visit by your superior.
• Please inform yourself about the so-called A1 certificate on the HU intranet on the “Mobility & travel” pages!

Application

Please send the following documents by email to the Erasmus team:

• A completed Travel Authorisation Request, signed by you, your superior and the faculty or institute
• An invitation from the partner university, indicating the time period of the planned stay and the number of teaching hours
• The Mobility Agreement – please complete this and forward it to us digitally, signed by the partner university
• Optional, for applying for additional funding: completed Green Travel

Please submit the following document in the original by post or in person to the Erasmus+ team:

• The completed and signed Grant Agreement

During your stay

With the Letter of Confirmation (download), the partner university confirms that you have complied with the agreement. Please have the document signed and stamped on your last working day on site. Then please submit it by email to the Erasmus team.

After your stay

You will receive an automatically generated email requesting that you complete an online questionnaire. Please answer the questions fully.

Please note: We are currently only able to accept handwritten signatures (scanned)!

Under certain conditions, you can apply for further funding in addition to the abovementioned Erasmus allowances. The following options are available:

Top-up: green travel

If both your outbound and inbound travel do not include a plane, car or boat, you can apply for the special funding for green travel. The must be received by email by the Erasmus team before you begin your business trip.

Please note: If you have submitted the application and your plans change so that you will travel by plane or car after all, please inform us immediately.

Actual costs application: University staff with disabilities

Have you received confirmation of funding for your stay abroad and do you have a degree of disability of at least 20, or a chronic medical condition that leads to an increased financial need abroad? Then you can make an actual costs application. You can find further information on this topic on the DAAD website.

Please note: You must make this application at least two months before you begin your business trip. Please contact us as early as possible by email.

Actual costs application: University staff with children

Is your stay abroad being funded by Erasmus+ and are you travelling with one or more children? Then you can make an actual costs application. You can find further information on this topic on the DAAD website. Please note: You must make this application at least two months before you begin your business trip. Please contact us as early as possible by email.

Schedule

Business trip application

Grant Agreement

Mobility Agreement

Letter of Confirmation

Antrag "Green Travel"